This page summarizes information and points to note when participating.
Registration
- All participants need to wear their name badges at all times while at the venue.
- Please download and print your name badge from the conference platform Rakuraku-Conference in advance. Participants who have brought their name badges do not need to check in at the registration desk.
- If you forget your name badge, please present the digital version of your name badge or participation certificate (available for download from Rakuraku-Conference) on your mobile device or PC screen at the registration desk. You will be provided with a designated paper insert. Please write your name on it, place it inside a badge holder, and wear it at all times.
- Please bring your own name badge holder, either one you normally use or one you own.
- While reusable name badge holders will be provided at the event, please be sure to return them to the reception desk or collection box upon your departure.
- On-site registration is available. After completing the registration process from Rakuraku-Conference, please present your name badge or participation certificate on your device at the registration desk. You will receive a designated paper insert, on which you must write your name, place it inside a badge holder, and wear it during the conference.
Cloakroom
- When depositing your belongings, you will receive a cloakroom ticket from the staff. If you lose your cloakroom ticket, we will be unable to return your belongings. To retrieve your items, please present your cloakroom ticket to the staff.
- We cannot accept items containing valuables, fragile objects, or perishable goods (including refrigerated or frozen items). Additionally, we are not responsible for theft, loss, or damage to deposited items.
- Please bundle umbrellas together with other luggage when depositing them.
- After closing hours, items cannot be retrieved until the following morning. The cloakroom will remain unattended overnight. After the final day’s closing at Yoshida-South Campus, Kyoto University (13th), unclaimed items will be transferred to the conference headquarters at Kyoto International Conference Center.
- In the event of an emergency, such as a fire or earthquake, the cloakroom will be closed.
Lounges, Food & Waste Disposal
Kyoto University, Yoshida-South Campus
Break Areas
- Break rooms (Kyokita 22, Kyokita 35, 4Gou 10)
- Rest space (Kyokita 1F Lounge)
- For participants with children, Family Lounge (Child-friendly room, Kyokita 3D), Nursery rooms (Kyokita 3B), childcare service (reservation required) are available. Multipurpose restrooms for men and women with diaper-changing facilities are available.
- Break rooms are available at Kyohoku 22, Kyohoku 35, and Building 4 Room 10, and the Kyohoku 1F lounge may also be used as a rest area.
- There are many convenience stores and restaurants around the campus, especially near the Hyakumanben intersection, which is about a 10-minute walk from the presentation venue.
- You may bring food purchased at convenience stores etc. into the venue and eat inside.
However, please dispose of trash in the bins placed in each break room, and do not use the waste bins installed by the university around the presentation venue.
Kyoto International Conference Center (ICC Kyoto)
- For participants with children, Family Lounge (Child-friendly room, Room 101), Nursery rooms (existing Mother’s room; Men are not allowed to enter), childcare service (reservation required) are available. Diaper-changing stations are installed in both the men’s and women’s restrooms.
- The 2nd floor of the Event Hall and the Annex Hall may be used as rest areas.
- There is an on-site restaurant, The Grill (open 10:00–17:00; lunch 11:00–15:00; last orders 16:30). However, since there are few restaurants around the venue, we recommend purchasing lunch in advance at a convenience store, or using the food trucks.
- Food trucks will be set up in front of the main entrance from 11:00–19:00 on the 14th and from 9:00–16:00 on the 15th.
- Eight food trucks are scheduled, offering items such as rice balls, hamburgers, takoyaki, and sweets.
- Alcohol drinks will be available from 17:00–19:00 on the 14th. Please feel free to use the food trucks during the evening mixer.
- Please return garbage from food truck purchases to the trucks whenever possible. You may also use the trash bins inside the venue, but be sure to separate your waste properly.
Wi-Fi Connectivity
Free Wi-Fi (including eduroam) is available at both venues. Please note that the quality or availability of the wireless network on the day of the event is not guaranteed.
- Yoshida-South Campus, Kyoto University: eduroam is generally available throughout the venue. Participants with an eduroam account may use this service. Please note that even if you do not have an eduroam account, the conference organizers will not provide any special assistance.
- Kyoto International Conference Center (ICC Kyoto): Free Public Wi-Fi (ICCK_Public_WiFi is available throughout the venue. Please note that each connection session is limited to 60 minutes.
This information is provided for reference regarding venue facilities only. The conference organizers cannot accommodate any requests or inquiries regarding Wi-Fi connectivity.
Recording for Streaming at the Venue
In ESJ73, sessions and official events will be recorded for on-demand streaming. Please read and agree to the following before participating in conference events and sessions that will be available via on-demand streaming:
- All events subject to on-demand streaming will be recorded in their entirety, including Q&A sessions.
- Cameras will be installed at the venue for recording, so the audience and venue atmosphere may be captured in the videos.