Sending questions or requests
We will be out of service each night from 5:00 pm to 10:00.
Before sending questions or requests, please check the following frequently asked questions.
Frequently asked questions
Deadline and conference program
Q1 Can you extend the deadline? The deadline has expired for: applying for membership to conduct a session or presentation; applying for a session or a presentation; submitting an abstract.
A1 We cannot extend the deadlines for any reason.
Q2 Can you schedule my presentation/session slot to fit the days when I am available? I can only participate in the conference on some of the days.
A2 We cannot accept any requests to change the conference program.
Q3 Can you arrange our presentations to be sequential? My colleagues and I plan to have several oral presentations on related research topics.
A3 We cannot accept any requests to change the conference program. For more details about why we are so rigid, please refer to the following: Why are we so inflexible? – Reasons for requesting strict compliance with the deadlines and regulations (Link)
Qualifications for entry and registration fee
Q4 Can non-members participate?
A4 Upon paying the registration fee, non-members can join the audience. Please confirm the qualifications for entry for other roles (e.g., presenter or organizer) in the Qualifications for Applications (Link).
Q5 Can non-members give a presentation?
A5 Except for invited speakers to the Symposia or the Forum, non-members cannot be either organizers or speakers. However, non-members can be co-authors of presentations.
Q6 Are the workshop presenters required to apply for entry and pay the registration fee?
A6 Because the workshops are formalized events, presenters who only attend the workshops are also required to apply for entry and pay the registration fee. Please check the Session Proposal Guidelines (Link).
Q7 Are audience members who only attend the workshops required to apply for entry and pay the registration fee?
A7 If an audience member attends only the workshop and no other events, he/she HAS TO apply for entry and pay JPY1,000 for a workshop ticket until the deadline (February 20, 2023). Please check the Participating as Audience (Link).
Q8 Can non-members attend the public lectures?
A8 Yes. Participants who attend only the public lectures do not have to apply for entry and paying a registration fee is not required. Please check the ESJ70 official website(Link) for details.
Q9 Can the registration and banquet fees be paid by my organization using public expense?
A9 Yes. For details, please contact the helpdesk by email (email@example.com).
Q10 Will receipts for the registration fee be issued?
A10 Yes. Receipts will be issued electronically on the registration site. If you have specific requirements for the receipt, please contact the helpdesk by e-mail (firstname.lastname@example.org).
Q11 Is the registration fee taxable?
A11 The registration fee for the members (both regular participants and students) is not taxable, and the registration fee for the non-members is taxable and includes tax.
Q12 The application for the Banquet was not introduced on the website, can you tell me how to attend and pay for the Banquet?
A12 The Banquet will be held online. The fee is free and no application is required. Applicants for the ESJ70 will be notified of the URL of the venue later. The details will be announced on the ESJ70 official website (Link).
Application (to attend the meeting and/or apply for a presentation)
Q13 I lost my membership ID/login ID.
A13 If you are an ESJ member, please contact our membership administration officer using the inquiry form (https://bunken.org/esj/mypage/login/login). If you are not an ESJ member, please contact the help desk by e-mail (email@example.com).
Q14 If I’m not planning to give a presentation, can I apply to attend the meeting after the application deadline for the presentation registration has passed?
A14 Yes. You can apply and pay for the meeting as an audience member until the starting day of the ESJ70 meeting.
Q15 I’d like to change the information I submitted about my oral/poster presentation.
A15 You can freely cancel or change your submitted information on the webpage before the deadline for the presentation registration (October 31, 2022). After that, you cannot correct any information about your presentation.
Q16 I want to cancel my presentation. How should I do this?
A16 You can freely cancel your presentation on the webpage before the deadline for registration (October 31, 2022). After the deadline, please contact the planning committee using the inquiry form(Link). Please note that the information at the time of the registration deadline will appear on the program and the ESJ70 official website.
Q17 I want to cancel my registration to the ESJ70. How should I do this?
A17 Please contact the helpdesk by e-mail (firstname.lastname@example.org). You can cancel your registration free of charge until February 20, 2023.
The contents of the program book and the web program
Q18 After the schedule is decided, how do I revise the information about my session in the program book and the web program?
A18 We will not update the web program, which is published based on the submitted information. You cannot correct any information about your presentation after the deadline for presentation registration (October 31, 2022).
Q19 Is it possible to revise my oral/poster presentation in the web program after the deadline?
A19 We will not update the web program, which is published based on the submitted information You cannot correct any information about your presentation after the deadline for presentation registration (October 31, 2022).
About online presentation
Q20 I am nervous about whether I can use Zoom well for a presentation at
the conference. Is there a chance for a Zoom rehearsal?
Q21 How can I log in to the online platform (ONLINE CONF)?
A21 Those who have registered for the conference by February 20, 2023, will receive an e-mail with the ONLINE CONF address, ID, and password. If you have registered for ONLINE CONF after March 1, 2023, you can log in with the e-mail address and password you entered during registration.
Q22 When will I be able to log in to ONLINE CONF?
A22 At present, ONLINE CONF is scheduled to be available after March 1, 2023, but this may change depending on the situation. If you do not receive an email with your login information despite having paid the conference registration fee, please contact the ESJ help desk (email@example.com).
Q23 I forgot my login ID for ONLINE CONF.
A23 If you have registered through the registration system and know your registered e-mail address, or if you have registered on ONLINE CONF, please contact the “Forgot your password?” page. If you have registered through the registration system and have forgotten your email address, please contact the ESJ help desk (firstname.lastname@example.org).
Mailing program booklet
Q24 I registered in advance but have not received the program booklet.
A24 Program booklet will not be produced for ESJ70. Please obtain the necessary information from the ESJ70 official website, the ESJ abstract website, or the conference platform (ONLINE CONF).
About abstracts and presentation files
Q25 Will abstracts be peer-reviewed?
A25 Abstracts will not be peer-reviewed. Abstracts will be published as they are registered in the application system.
Q26 I was not able to register my abstract by the deadline. Will my presentation be canceled?
A26 No, you can give your presentation even if you miss the abstract submission deadline. However, your abstract will be left blank.
Q27 Do forum speakers need to register their abstracts?
A27 No, it is not necessary. For the forum, the organizer will register the abstract.
Q28 Do I need to submit my oral presentation file in advance?
A28 Yes, oral presentations require the file upload of pre-recorded lecture videos. At the time of presentation, the uploaded lecture videos will be made available on ONLINE CONF as well as streamed via Zoom. Zoom will allow presenters to conduct a live Q&A session after the lecture videos have finished playing. When the presentation video is not uploaded by the time of the presentation, it is possible to conduct the presentation live on Zoom and then prepare and upload the presentation video by yourself.
Q29 Do speakers for symposia, workshops, or forums need to register their presentation files?
A29 That depends on the format of the symposia, workshop, or forums. Please contact your organizer(s) for the preparation of presentation files.
About oral presentation
Q30 What is the time limit for oral presentations?
A30 You have in total 15 minutes, with 12 minutes for a talk and 3 minutes for Q&A.
Q31 Who will be a chairperson of oral presentations?
A31 The presenter who has finished his/her presentation should chair the next presentation.