Applications for Regular Presentations, Symposia, and Workshops are accepted until 31st Oct. 2025 (JST). Please check the details in below and register from the application site.
Important deadlines are as follows.
| 31st Oct. 2025 23:59 (JST) | 17th Feb. 2026 13:00 (JST) | 17th Feb. 2026 23:59 (JST) | Until the day of the conference | |
|---|---|---|---|---|
| Procedures for participation in the conference | Early bird registration Regular：17000 JPY Student：8500 JPY | Normal price registration Regular：19000 JPY Student：9500 JPY | ||
| Procedures for Presentations and Sessions | Deadline for Proposals | Deadline for Abstract Submission | ||
| Non-members joining the ESJ for presentations | Deadline for new members to join the ESJ | Deadline for payment of membership fee |
- Invited speakers at symposia, and undergraduate or below who is not organizer and speaker can participate without registration fee.
- Invited speakers at forum may participate in the forum without registration fee, but those who wish to participate in other sessions or meetings are required to pay the conference registration fee.
- Due to system transition, registrations will not be available from 28th Nov. 2025 to 5th Jan. 2026, and from 17th Feb. 2026 13:00 to 20th Feb. 2026 9:00.
- Members who have not paid the membership fee from 2024 will not be able to complete the registration and application procedures until payment is confirmed. Please pay the membership fee, at least, one week before the deadline.
- You can check the payment status of the membership fee from My Page.
Registration for Participation
You can register for the conference participation at the below link.
| Early bird until 17th Feb. 13:00 | Normal price after 20th Feb. 9:00 | |
|---|---|---|
| Regular | 17000 JPY | 19000 JPY |
| Student | 8500 JPY | 9500 JPY |
| Invited speaker undergraduate or below without presentation | Free | Free |
- The system used for the registration and payment procedures differs depending on the period.
- The application website will be used until 27th Nov. 2025, and the conference platform (RakuRaku-Conference) will be used after 6th Jan. 2026.
- Due to system maintenance, registrations will not be available from 28th Nov. 2025 to 5th Jan. 2026, and from 17th Feb. 2026 13:00 to 20th Feb. 2026 9:00.
- Please complete the registration and payment procedures as far as possible before the day of the conference.
- You will not be able to view or upload posters without paying the registration fee.
- Non-members are welcome to attend the conference as audience if they pay the registration fee.
- The registration fee is “free” for university undergraduates and below (including junior high and high school students) as audience, who can register on the conference platform after 6th Jan. 2026.
- If none of the above apply, please pay the registration fee.
- Please also read Other Notes when registering.
Application for Presentations and Sessions
You can apply for Regular Presentations, Symposia, and Workshops at the Application site. Please read the description of each session (links in the table below) and Other Notes before applications.
| Session type | Application Deadline | Abstract Submission Deadline |
|---|---|---|
| Open Session | 17th Feb. 2026 | |
| ER Symposium | ||
| Forum | ||
| Symposium | Registration to begin: Wed. 1 Oct. 2025 Deadline: Fri. 31 Oct. 2025 23:59 (JST) | |
| Workshop | ||
| Regular Presentation | ||
| Junior Poster Session |
- We are unable to respond to inquiries from 17:00 to the next day 10:00 (JST) on each deadline. Please check various procedures as soon as possible.
- For all deadlines, we will not be able to respond to requests for additions, corrections, etc. after the deadline.
- Please also read Other Notes when applying.
Restrictions on Multiple Presentations
The Ecological Society of Japan aims to create rules for participation that are easy for everyone to understand. At the 73rd conference, we have decided to revise the complicated rules of overlap restriction for presentations and to make “one-person, one-presentation” as the general rule.
- Regardless of the presentation format—such as symposium, workshop, oral, or poster presentation—from this conference onward, each participant is allowed to give only one presentation with abstract (*).
- Please note that, unlike previous conferences, it is NOT permitted to be a presenter in both a workshop and a regular presentation at this conference.
- Presentations given in forums, which are events organized by various committees, are not subject to this restriction.
- All presentations requiring abstract registration, except for poster presentations, must be delivered on-site. However, this requirement does not apply in cases of reasonable accommodation.
- In addition to the above presentations with abstract, it is possible to give contributions that do not require the submission of a presentation abstract (*), such as general introductions, commentators, panelists, or lightning talks, or to organize a session only.
- Please note that symposia and oral presentations may be scheduled in the same time slot. Even if presentation times overlap, no adjustments will be made to the presentation schedule. We kindly ask for your understanding that we will not be able to accommodate individual requests.
- For workshops, considering their diverse formats, they are scheduled so as not to overlap with symposia and oral presentations.
- Each participant may organize only one session, except for forums. It is not permitted to register as an organizer for multiple sessions.
* The basis for this restriction is the “presentation abstract” registered by each presenter. If the organizer of a session does not register as a “presentation” at the time of application and only provides information in the “session abstract,” such presentations are not subject to the above restriction.
Presentation Eligibility by Membership Type
Only ESJ members (regular, student and emeritus members) are eligible to be presenters (primary author) at the conference. Non-members are eligible to present in the following three cases:
- As an invited speaker in a symposium (Symposium Invited Speaker Program).
- Contributions in a symposium or workshop that does not require the submission of a presentation abstract, for example, general introductions, commentators, panelists, lightning talks, etc.
- High school students and younger presenting in the Junior Poster Session.
Co-presenters are not required to be members.
| Presentation Type | Member *1 | Non-Member |
|---|---|---|
| Regular Presentation (Oral or Poster) | ◯ | |
| Symposium/Workshop Organizer | ◯ | |
| Symposium Presenter | ◯ | ◯ *2 |
| Workshop Presenter | ◯ | |
| Contributions in Symposium/Workshop without abstract submission *3 | ◯ | ◯ |
*1 Regular/Student members and emeritus members of the Ecological Society of Japan. Supporting members are not included.
*2 Limited to invited speakers.
*3 Limited to presentations that are not registered as “presentations” at the time of application by the session organizer.
Procedure for new membership to the Ecological Society of Japan
Non-members are not eligible to present with some exceptions. Non-members who do not fall under any of the exceptions must apply for membership in the Ecological Society of Japan prior to submitting registration and proposal. The admission procedure may take some time, so please complete the procedure well in advance.
[Go to the ESJ membership application site]
- Please follow the above link to complete the new membership application.
- Upon confirmation of your application for membership, the Member Service Desk will notify you of your temporary membership number.
- Please use your temporary membership number to register for the conference and presentation.
Other Notes
Notice on the Discontinuation of the English Presentation Award
The English Presentation Award was established with the aim of promoting the internationalization of society members, and it has provided many young researchers with opportunities to present in English as well as with encouragement. In line with this purpose, the award has achieved significant outcomes and has played an important role in supporting the international activities of our members. In recent years, the number of applicants has steadily increased, and many members have actively taken on presentations in English, leading us to conclude that the original objectives have been fully achieved. In light of these accomplishments, the award has fulfilled its role and will be concluded. However, English oral presentation sessions will continue to be held. At ESJ73, we plan to present a small gift to oral presenters in English, and we sincerely look forward to your continued active participation.
please also refer to the message “How to internationalize our annual meetings” from the President of the Ecological Society of Japan.
If you have not paid the membership fee from 2024, you will not be able to complete any procedures
If you have not paid the membership fee from 2024, you will not be able to apply to speak at the conference until we can confirm payment of your 2024 membership fee. As you will not be able to submit your presentation until your payment is confirmed and your status is updated, please pay the membership fee, at least, one week before the deadline.
To check the status of your membership fee payment, please visit My Page.
Abolition of Quota for Participation in Workshops Only
In the past, the ESJ conference has included a “Workshop Only Attendance” category in the registration process. However, taking into account the fact that the Workshop requires significant operating expenses and that only a few people have applied for this category in the past few years, the Board of Directors has decided to abolish the “Workshop Only Attendance” category for the ESJ72. We apologize for the inconvenience, but we ask that those who wish to attend only Workshops also follow the regular procedures to participate in the conference.
Participation Certificates/Receipts
Participation certificates and receipts will be issued from the conference platform RakuRaku-Conference, not from the application site. Please note that printed copies will not be sent out and will be available for downloading after 6th Jan. 2026, when RakuRaku-Conference will be opened. Please note that the amount shown on the receipt is non-taxable for members (both regular and student) and taxable for non-members. The participation fee covers the cost of attending the research presentations and meetings. Lunch and receptions are not included.
The Ecological Society of Japan is not registered as a Qualified Invoicing Business and cannot issue invoices.
Invoice Payment
If you wish to have participation fees paid from public funds (e.g., invoice payment), please follow one of the procedures below depending on the timing of your request.
- [Until 27th Nov. 2025] Please apply for registration first. Next, please select “Postal Transfer” as the payment method, complete the application, and then contact us via the inquiry page. We ask that payment be made in advance.
- [After 6th Jan. 2026] On the payment page of Rakuraku-Conference, select “Bank Transfer” and click “View Bank Account Information” (green button). You will receive an e-mail with the payee account to your registered e-mail address. Please contact us through the Inquiry Form with your request for payment of public expenses along with the bank account information.
Due to system maintenance, registrations will not be available from 28th Nov. 2025 to 5th Jan. 2026, and from 17th Feb. 2026 13:00 to 20th Feb. 2026 9:00.
Abolition of Errata
The conference does not accept revisions based on errata after the presentation application or proposal has been submitted. Please make sure that there are no errors in the content when submitting your abstract. Students who have little experience in participating in academic meetings are especially encouraged to discuss the title and presenter information thoroughly with their academic advisors before submitting their abstracts.
Cancellation Policy
If a cancellation request is received before the refund deadline for each event (17th Feb. 2026 for this year’s event), a refund will be made, excluding bank transfer fees and other expenses. In principle, no refunds will be made after the refund deadline has passed.
Handling of Research Achievements in the Event of Disasters
Speakers who have registered their abstracts and paid the registration fee by the deadline will have their presentation information and abstracts recognized as achievements by the society on the web page where the abstracts are published, even if they were unable to present their presentations due to the following reasons.
- Cancellation of the conference due to fire, earthquake, weather, man-made disasters, infectious diseases, etc.
- Failure of conference platform or major network faults
However, if the registration fee is not paid by the deadline, the presentation information and abstract will be removed from the web page where the abstracts are published, and the research concerned will not be recognized as an achievement, even if it is listed in the program.