Table of Contents
Qualifications for Entry
Can non-members attend as audience?
Non-members can attend as audience by paying the conference registration fee.
Can non-members give a presentation?
Except for invited speakers in symposia or forums, non-members cannot register abstracts or organize sessions. For details, please refer to Eligibility for Registration by Membership Type.
However, non-members may be co-authors of presentations given by members.
I want to invite non-members to my session. What should I do?
For symposia, non-members can participate for free as invited speakers using the invited speaker system. However, the same non-member cannot be invited for two consecutive years. For details, please check Symposium Invited Speaker Program.
Forums also have an invited speaker system. Invited speakers for forums can participate in that forum for free, but must pay the registration fee if participating in other sessions or events.
For workshops, non-members cannot give presentations with abstract. Please join the Ecological Society of Japan and apply as a regular member.
Note: Non-members may give contributions that do not require the submission of a presentation abstract, such as introductory remarks, commentary, panel discussions, or lightning talks. However, even in these cases, the conference registration fee must be paid.
I want to attend only a workshop. What should I do?
Participants who attend only workshops must also apply for conference registration and pay the registration fee. The workshop-only participation quota was abolished at ESJ72. Please register as a regular participant.
Can non-members freely attend the public lectures?
Public lectures are open to non-members as well. Furthermore, if you are attending only the public lecture, registration for the conference and the participation fee are not required.
About Participation Fees
Is it possible to pay the participation fee using public funds from my institution (such as invoice payment)?
Yes, it is possible. For details on the procedure, please see “Invoice Payment”.
Will a receipt be issued for the participation fee?
Receipts are issued from the conference platform, RakuRaku-Conference (formerly ONLINE CONF), not from the conference registration site. Please note that printed receipts will not be sent. You can download your receipt after RakuRaku-Conference opens on 6th Jan. 2026.
Is the participation fee subject to tax?
For members (both regular and student), the fee is tax-exempt (not subject to tax). For non-members, the fee is subject to tax and includes tax.
What costs are included in the participation fee?
The participation fee covers the cost of attending research presentations and meetings. It does not include lunch, banquet fees, etc.
Application (to attend the meeting and/or apply for a presentation)
I missed the application deadline. What should I do now?
Under no circumstances will the deadline be extended. For details, please refer to Why are we so inflexible?.
I lost my membership ID/login ID
If you are an ESJ member, please contact our membership administration officer using the inquiry form on the The Ecological Society of Japan – My Page. If you are not an ESJ member, please contact us from the inquiry form.
If I am attending only as an audience and not giving a presentation, by when should I apply?
You can apply to attend as an audience until the day of the conference.
I’d like to change the information I submitted about my oral/poster presentation
You can freely cancel or change your submitted information on the webpage before the deadline for the presentation registration Oct. 31, 2025). After that, you cannot correct any information about your presentation.
I want to cancel my presentation. How should I do this?
You can freely cancel your presentation on the webpage before the deadline for registration (Oct. 31, 2025). After the deadline, please contact us from the inquiry form (in that case, please be sure to include the presentation number that are subject to cancellation). Please note that the information at the time of the registration deadline will appear on the program and the ESJ73 official website.
I want to cancel my attendance. How should I do this?
Please contact us from the inquiry form. You can cancel your registration free of charge until 17th Feb. 2026.
I would like to give a presentation in a symposium (or workshop), but can I also apply for a general presentation in case my session is not accepted?
Please avoid submitting duplicate applications for both a symposium/workshops (talks with abstract registration) and a general presentation. If your session is not accepted, alternative measures such as changing the session type or transferring your application to a general presentation will be provided.
Conference program
Can you adjust the schedule for my presentation or session? What should I do?
We cannot accept any requests to change the conference program under any circumstances. For more details, please refer to Why are we so inflexible?.
I registered in advance but have not received the program booklet
No printed conference program booklet will be produced for this event. Please obtain necessary information from the conference website, the abstracts website, and the conference platform (RakuRaku-Conference).
Abstracts
Will abstracts be peer-reviewed?
Abstracts will not be peer-reviewed. Abstracts will be published as they are registered in the application system.
I was not able to register my abstract by the deadline. Will my presentation be canceled?
No, you can give your presentation even if you miss the abstract submission deadline. However, your abstract will be left blank.
Do forum speakers need to register their abstracts?
No, it is not necessary. For the forum, the organizer will register the abstract.
Self On-Demand Streaming
Can I stream my presentation including the contents that cannot be contained at on-site due to time constraints by Self On-Demand Streaming?
The content and time of video should be equivalent to presentation at on-site. Significant differences from the presentation at on-site would be contrary to the purpose of Self On-Demand Streaming.
Can my oral presentation be recorded on-site and streamed in Self On-Demand Streaming?
No. This is because the PCs used for oral presentations at the venue cannot record presentations or extract data afterwards. In addition, bringing your own equipment (video cameras, tripods, etc.) to the venue for recording is not permitted, as it interfere with the smooth transition between presentations.
I canceled my oral presentation, but recorded it in advance. Is it acceptable to stream the recorded presentation by Self On-Demand Streaming?
No. This ie because cancelled presentations will be deleted from the conference platform.
My presentation is scheduled for a symposium (or workshop). Can I record my presentation in advance and stream it by Self On-Demand Streaming?
No. All symposia and workshops (requested on-demand streaming in advance) at this conference will be recorded at the venue by a contractor and streamed later. Therefore, Self On-Demand Streaming by organizers and speakers is not possible.