The 73rd Annual Meeting of the Ecological Society of Japan (ESJ73)
= Dates =
11th Mar. (Wed) – 15th Mar. (Sun), 2026
= Venue =
The venue will change between the first and second halves of the meeting
11th – 13th Mar.: Yoshida-South Campus, Kyoto University (京都大学吉田キャンパス吉田南構内)
14th – 15th Mar.: Kyoto International Conference Center (ICC Kyoto, 国立京都国際会館)
We recommend booking your accommodation well in advance. Convenient areas for accessing both venues include the vicinity of Kyoto Station and along the Karasuma Subway Line (Kyoto Municipal Subway Karasuma Line).
Meeting Format
- The meeting will be held in a hybrid format, primarily onsite, with the use of the conference platform (Rakuraku-Conference).
- For oral presentations and sessions (symposia, workshops), all presentations with abstracts must be given on-site. Online presentations are not permitted.
- If reasonable accommodations are required, please contact us as early as possible so that we can consider individual arrangements.
- There are two opportunities to present posters: online (mandatory) and onsite (optional).
- Online presentations will be conducted by uploading files to the conference platform in advance, allowing participants to view them freely during the conference period. No core time will be set.
- Core time will be scheduled for onsite poster presenters.
- On-Demand Streaming will be available on the conference platform.
- All major events of the conference, symposia and workshops: The organizers will record and later publish them on the online platform.
- Oral presentations: Presenters may record their own presentations in advance or after the meeting and publish the videos on the conference platform as “Self On-Demand Streaming”.
- Poster presentations: All posters will be published online, and presenters may also upload explanatory videos they have recorded themselves.
- All major events will be recorded in their entirety, including Q&A sessions, and made available via on-demand streaming. Recording will be conducted by professional cameras installed at the venue, so the audience and speakers’ faces may be captured during filming. By participating in these events, you are deemed to have understood and agreed to these terms.
The availability of online participation is as follows. Please note that real-time video streaming will not be provided at this meeting.
| On-Demand Streaming | |
|---|---|
| Award Lectures | ○ |
| General Meeting | ○ |
| Symposia, ER Symposia, Open Sessions | ○* |
| Workshops, Forums | ○* |
| Oral Presentations, English Oral Presentations | △* |
| Junior Ecology Course, Public Lecture | ○ |
○: On-Demand Streaming recorded by the organizers
△: Self On-Demand Streaming recorded by presenters
* Streaming is available only if desired by the session organizers or presenters.
Please read and agree to the following before participating in conference events and sessions that will be available via on-demand streaming:
- All events subject to on-demand streaming will be recorded in their entirety, including Q&A sessions.
- Cameras will be installed at the venue for recording, so the audience and venue atmosphere may be captured in the videos.
Schedule
The detailed timetable will be released around early January. Please note that the schedule is not final and may be subject to change in the future due to organizational reasons.
For application, please see here.
| Mar 8-10 (Sun-Tue) | Mar 11 (Wed) | Mar 12 (Thu) | Mar 13 (Fri) | Mar 14 (Sat) | Mar 15 (Sun) | ||
|---|---|---|---|---|---|---|---|
| General Meeting | ○ | ||||||
| Award Ceremony & Lectures | ○ | ||||||
| Mixer | ○ | ||||||
| ER Symposia | ○ | ||||||
| Open Sessions, Symposia | ○ | ○ | ○ | ||||
| Workshops | ○ | ○ | ○ | ||||
| Forums | ○ | ○ | ○ | ○ | ○ | ||
| Oral sessions | ○ | ○ | ○ | ||||
| Poster sessions | Online | ○ | * Posters can be viewed and commented on the conference platform until 5th Apr. | ||||
| Onsite | ○ | ○ | |||||
| Junior Poster | Online | ○ | * Posters can be viewed and commented on the conference platform until 5th Apr. | ||||
| Onsite | ○ | ||||||
| Junior Ecology Course (in Japanese) | ○ | ||||||
| Public Lecture | ○ | ||||||
Fees and Registrations
Participation fees are as follows. For more information on how to apply for participation, presentation and organization of a session, see Registration Overview.
| Early bird Until Feb. 17 13:00 | Normal price After Feb. 20 | |
|---|---|---|
| Regular | 17000 JPY | 19000 JPY |
| Students | 8500 JPY | 9500 JPY |
| Invited speakers Undergraduate or below without presentation | Free | Free |
Mixer
The Mixer will be held on the evening of 14th Mar. at the Kyoto International Conference Center (ICC Kyoto). Instead of the traditional buffet-style party, we’re bringing in food trucks for a fun, casual gathering! Feel free to purchase your favorite food and drinks from the trucks, or bring your own—everyone is welcome to join in and enjoy the festivities.
- No advance registration is required—just come and join the fun!
- Please note that the conference will not provide food or drinks. You can buy from the food trucks or bring your own.
- Children are also very welcome to join.
- More details will be announced later.
Wi-Fi connectivity
Free Wi-Fi is available at both venues. Please note that the quality or availability of the wireless network on the day of the event is not guaranteed.
- Yoshida-South Campus, Kyoto University: eduroam is generally available throughout the venue. Participants with an eduroam account may use this service. Please note that even if you do not have an eduroam account, the conference organizers will not provide any special assistance.
- Kyoto International Conference Center (ICC Kyoto): Free Public Wi-Fi (ICCK_Public_WiFi is available throughout the venue. Please note that each connection session is limited to 60 minutes.
This information is provided for reference regarding venue facilities only. The conference organizers cannot accommodate any requests or inquiries regarding Wi-Fi connectivity.
Support for Participants
ESJ73 will have a Childcare Service at the venue. We also plan to set up a Family Lounge for use by all participants with families, regardless of whether or not they are using childcare. Please check the Childcare support page for details.
Promoting Diversity at the Meeting
The Ecological Society of Japan upholds a ESJ Diversity Statement and encourages the participation of researchers from diverse backgrounds. We welcome proposals from researchers of various positions, genders, and nationalities. Organizers of symposia and workshops are also requested to consider diversity in positions, genders, and other aspects when selecting organizers and speakers.
If you require reasonable accommodations for presentations or attendance at the meeting due to health conditions or other circumstances, please contact us in advance. We will consider what accommodations can be provided. For details, please refer to Reasonable Accommodation.
Kyoto University provides a Free Access Map that clearly displays access routes, so please refer to it as well.
Barrier-free information for the ICC Kyoto 国立京都国際会館 is available here.
Code of Conduct
All participants are required to adhere to the following Code of Conduct during the meeting.
Participants of the 73rd Annual Meeting of the Ecological Society of Japan must comply with the following code of conduct. If requested by meeting staff or other participants to cease any disruptive or inappropriate behavior, participants must comply immediately.
- Prevention of Discriminatory Behavior and Respect for Individual Dignity
Participants must not discriminate against individuals based on attributes such as origin, race, ethnicity, religion, physical characteristics, age, status, gender, sexual orientation, or disability, and must respect the dignity of all individuals. - Prevention of Harassment
Participants must not engage in any form of harassment, including actions that harm the activities or careers of others, cause discomfort to individuals or groups, or encourage such behavior. - Prohibition of Unauthorized Photography and Recording
Participants must not take photographs, record audio, or stream video at the venue without the presenter’s consent. Screenshots on the meeting platform are also prohibited. On-Demand videos must not be shared with third parties who are not participants. Unpublished research content must not be disclosed on social media or other platforms without the presenter’s consent.