Deadline and conference program
Can you extend the deadline? The deadline has passed for: applying for membership to conduct a session or presentation; applying for a session or a presentation; submitting an abstract
We cannot extend the deadlines for any reason.
Can you schedule my presentation/session slot to fit the days when I am available? I can only participate in the conference on some of the days
We cannot accept any requests to change the conference program.
Can you arrange our presentations to be sequential? My colleagues and I plan to have several oral presentations on related research topics
We cannot accept any requests to change the conference program. For more details about why we are so rigid, please refer to the following: Why are we so inflexible? – Reasons for requesting strict compliance with the deadlines and regulations
Qualifications for entry and registration fee
Can non-members participate or give a presentation?
Upon paying the registration fee, non-members can join the audience. Non-members can be co-authors of presentations.
About the presentation, except for invited speakers to the Symposia or the Forum, non-members cannot be either organizers or speakers. Please confirm the qualifications for entry for other roles (e.g., presenter or organizer) in the Eligibility for Registration.
Are the workshop presenters required to apply for entry and pay the registration fee?
Because the workshops are formalized events, presenters who only attend the workshops are also required to apply for entry and pay the registration fee. Please check the registration for participation.
Are audience members who only attend the workshops required to apply for entry and pay the registration fee?
Participants who attend only the workshops are also required to register for the conference and pay the registration fee. Since in ESJ72 online contents seems to be extremely limited, the workshop-only-participation fee is no longer offered. We apologize for the inconvenience, but we kindly ask you to participate in the convention as a regular participant.
Can non-members attend the public lectures?
Yes. Participants who attend only the public lectures do not have to apply for entry and paying a registration fee is not required.
Can the registration and banquet fees be paid by my organization using public expense?
Possible. On the payment page of ONLINE CONF, select "Bank Transfer" and click "View Bank Account Information" (green button). You will receive an e-mail with the payee account to your registered e-mail address. Please contact us through the Inquiry Form with your request for payment of public expenses along with the bank account information.
Will receipts for the registration fee be issued?
Yes. Receipts will be issued from ONLINE CONF, not from the registration system. They will be available after 6th January, when ONLINE CONF will be open.
Is the registration fee taxable?
The registration fee for the members (both regular participants and students) is not taxable, and the registration fee for the non-members is taxable and includes tax.
What expenses are included in the participation fee?
The participation fee only covers the cost of attending the research presentations and meetings. Lunch and receptions are not included.
Application (to attend the meeting and/or apply for a presentation)
I lost my membership ID/login ID
If you are an ESJ member, please contact our membership administration officer using the inquiry form on the The Ecological Society of Japan – My Page. If you are not an ESJ member, please contact us from the inquiry form.
If I’m not planning to give a presentation, can I apply to attend the meeting after the application deadline for the presentation registration has passed?
Yes. You can apply and pay for the meeting as an audience member until the starting day of the ESJ72 meeting.
I’d like to change the information I submitted about my oral/poster presentation
You can freely cancel or change your submitted information on the webpage before the deadline for the presentation registration (October 31, 2024). After that, you cannot correct any information about your presentation.
I want to cancel my presentation. How should I do this?
You can freely cancel your presentation on the webpage before the deadline for registration (October 31, 2024). After the deadline, please contact us from the inquiry form. Please note that the information at the time of the registration deadline will appear on the program and the ESJ72 official website.
I want to cancel my registration to the ESJ72. How should I do this?
Please contact us from the inquiry form. You can cancel your registration free of charge until 21st Feb. 2024.
I would like to give a presentation at the symposium. Can I also apply for the oral or poster presentation to have a presentation in case my proposal for the symposium is not accepted?
Please don’t apply for symposium and oral/poster presentation together. In case your proposal is not accepted, alternative measures such as transferring for the workshop or oral/poster presentation will be provided.
About the hybrid format
The speaker of the meeting which was scheduled to participate on-site suddenly asked for a remote presentation. Is it possible to change it?
Online presentations at the various meetings will not be permitted. This is to avoid any trouble in advance, since it is necessary to present using a presentation PC set up at the venue and there are restrictions on channel capacity at the venue.
Is it possible to make an oral presentation at online?
Oral presentations are on-site only. They will not be available at online and on-demand streaming.
I am invited to a symposium or workshop. Can I give my presentation via pre-recorded video with the consent of the organizer(s)?
Pre-recorded video presentations are not permitted for symposia or workshops with abstract submission. They are permitted only for forum presentations and presentations that do not involve abstract submission, such as explanations of purpose, comments, and statements of opinion.
Is it possible to make only some of the presentations of a workshop/symposium private on-demand?
It is possible. Even if you have requested on-demand streaming of the entire meeting when submitting the proposal, you can set whether or not individual presentations can be streamed on-demand at the time of abstract submission.
Abstracts
Will abstracts be peer-reviewed?
Abstracts will not be peer-reviewed. Abstracts will be published as they are registered in the application system.
I was not able to register my abstract by the deadline. Will my presentation be canceled?
No, you can give your presentation even if you miss the abstract submission deadline. However, your abstract will be left blank.
Do forum speakers need to register their abstracts?
No, it is not necessary. For the forum, the organizer will register the abstract.
About program
I registered in advance but have not received the program booklet
Program booklet will not be produced for ESJ72. Please obtain the necessary information from the ESJ72 official website, the ESJ abstract website, or the conference platform (ONLINE CONF).
About oral presentation
What is the time limit for oral presentations?
You have in total 15 minutes, with 12 minutes for a talk and 3 minutes for Q&A.
Who will be a chairperson of oral presentations?
The presenter who has finished his/her presentation should chair the next presentation.